Privacy Notice
We appreciate the trust you place in us when sharing your personal data. The security of that data is very important to us. In this document, we will explain how we collect, use and protect your personal data. We will also provide information on what rights you have with regards to your personal data and how you can exercise those rights.
Who are we?
Midland Data Protection is a leading provider of Data Protection and UK GDPR consultancy services. We have a wealth of experience in handling sensitive information and complex incidents. We are registered with the information commissioner; our registration reference number is ZA501285.
Why do we collect personal data?
We collect personal data from you for one or more of the following purposes:
- To provide you with information that you have requested or that we think may be relevant to a subject in which you have demonstrated an interest.
- To initiate and complete commercial transactions with you, or the entity that you represent.
- To fulfil a contract that we have entered into with you or with the entity that you represent. In these circumstances it may be the entity, rather than yourself, that has provided us with your personal data.
- To support one of our clients who may be a data controller for your information.
- To ensure the security and safe operation of our company website and business infrastructure.
- To facilitate & manage any communication between you and us.
- To notify you of services that may be helpful and of interest.
- To process information and referrals for new or prospective clients.
What type of information do we collect?
- Any personal & special category information that is relevant to the services we are providing, in most cases this will be provided by the data controller or the data subject. Such information may also be provided as part of a referral scheme.
- Technical Data; this includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website
- Profile Data; this includes feedback and survey responses
Lawful basis
We will use your information in accordance with one or more of the following lawful bases:
- In accordance with a contractual obligation
- To facilitate contractual enquiries and meet contractual obligations
- To undertake pre-contractual steps
- To assist businesses in complying with applicable legal obligations and public tasks
- In accordance with your consent where requested. You can opt out any time by emailing [email protected]
- In accordance with legitimate interests. We carefully balance any use of legitimate interests and in such circumstances you may be able to opt out by emailing [email protected]
- In accordance with legal obligations we are subject to
What are your rights in relation to the personal data we process?
- Access – you can request copies of any of your personal information
- Rectification – you can ask us to correct any incorrect information.
- Deletion – you can ask us to delete your personal information.
- Portability – you can ask us to transfer your personal data to different services or to you.
- Right to object or restrict processing – you have the right to object to how your data is being used and how it is going to be used in the future.
- Right to prevent automatic decisions – you have the right to challenge a decision that affects you that has been made automatically without human intervention, for example an online form with an instant decision. But don’t worry… we do not currently reach any automated decisions here at Midland Data Protection.
Opt outs
Where we have processed your personal data in accordance with consent you can opt out any time by emailing [email protected]
You may also be able to opt out where we have relied on legitimate interests, if you have any questions please get in touch.
Examples
This is not an exhaustive list, but for ease of reference we wanted to supply some examples:
- Marketing updates – you can opt out of receiving marketing updates at any time
- Referral scheme – you can opt out of receiving information about our referral scheme at any time whether you’re the referrer or the individual who has been referred
Information Security
We are strongly committed to data security and will take reasonable and appropriate steps to protect your personal information from unauthorised access, loss, misuse, alteration or corruption. We have put in place physical, technical, and organisational measures to safeguard the information that is provided to us.
How long do we keep your information?
We only keep your personal data for as long as necessary and always do this in line with data protection laws. We don’t want to keep your data any longer than we need to!
For more information, please refer to our retention schedule.
Contact details
Any comments, questions or suggestions about this privacy notice or our handling of your personal data should be emailed to [email protected]
For independent advice about data protection, privacy and data sharing issues, you can contact the Information Commissioner’s Office (ICO):
By post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
By phone: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number
Alternatively, visit ico.org.uk or email [email protected].
Cookies Information
We may also collect information using Cookies. Cookies are small pieces of information stored on your browser which sometimes follow the movements of visitors on the website and tell us how the website and our services are being used, this information helps us improve your experience of the website.
You can set your browser to accept all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. We collect cookies data are collected when:
- Consent is provided
- The Communication Exemption is engaged
- The Strictly Necessary Exemption is engaged
You can find more information about such exemptions at ico.org.uk.
Necessary & Communication cookies
Necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies.
Communication cookies or similar storage technologies are collected when they are strictly necessary for transmitting a communication over a network.
Consent
When you visit our website you will see a pop-up banner that asks you to accept or reject cookies. You can revoke or change your consent by deselecting cookies by selecting the cookie preferences button at the bottom of our website, just as you can block cookies in your browser.
Browser controls
You can use your web browser to:
- delete all cookies;
- block all cookies;
- allow all cookies;
- block ‘third-party’ cookies (i.e. cookies set by online services other than the one you are visiting);
- clear all cookies when you close the browser;
- open a ‘private browsing’ / ‘incognito’ session, which allows you to browse the web without recording your browsing history or storing local data such as cookies (you should however be aware of the limitations of this feature in a privacy context); and
- install add-ons and plugins that extend browser functionality.
Where to find information about controlling cookies
- Microsoft Edge cookies information
- Internet Explorer cookies information
- Chrome cookies information
- Firefox cookies information
- Safari cookies information – mobile devices and desktops
- Opera cookies information
To opt out of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout
How long are cookies stored?
The length of time cookies are stored on your device varies. The time is calculated from the last time you were on the website. After expiration, cookies will be automatically deleted.
Remember: If you use several Internet browsers, you must delete or block cookies in all of them.
See the next section of this notice for more retention information.
What types of cookies are there?
Cookies can be either permanent cookies or session cookies. A permanent cookie consists of a text file sent by a web server to a web browser stored by the browser and remains valid until the expiry date is set (unless the user has deleted it before the expiration date).
A session cookie, on the other hand, expires at the end of the user session when the web browser is closed. The purpose of using the various cookies is described below.
Necessary | ||
Name | Duration | Description |
Cookie checkboxes | 1 year | Allows visitors to select cookies preference |
cookielawinfo-checkbox-necessary | 1 year | Set by the GDPR Cookie Consent plugin, this cookie is used to record the user consent for the cookies in the “Necessary” category . |
cookielawinfo-checkbox-non-necessary | 1 year | CookieYes set this cookie to store the user consent for the cookies in the category “Other”. |
cookielawinfo-checkbox-functional | 1 year | The cookie is set by the GDPR Cookie Consent plugin to record the user consent for the cookies in the category “Functional”. |
cookielawinfo-checkbox-performance | 1 year | Set by the GDPR Cookie Consent plugin, this cookie is used to store the user consent for cookies in the category “Performance”. |
cookielawinfo-checkbox-analytics | 1 year | Set by the GDPR Cookie Consent plugin, this cookie is used to record the user consent for the cookies in the “Analytics” category. |
cookielawinfo-checkbox-advertisement | 1 year | Set by the GDPR Cookie Consent plugin, this cookie is used to record the user consent for the cookies in the “Advertisement” category . |
cookielawinfo-checkbox-others | 1 year | Set by the GDPR Cookie Consent plugin, this cookie is used to store the user consent for cookies in the category “Others”. |
elementor | never | This cookie is used by the website’s WordPress theme. It allows the website owner to implement or change the website’s content in real-time. |
Analytics | ||
_ga | 1 year 1 month | This cookie name is associated with Google Universal Analytics – which is a significant update to Google’s more commonly used analytics service. This cookie is used to distinguish unique users by assigning a randomly generated number as a client identifier. It is included in each page request in a site and used to calculate visitor, session and campaign data for the sites analytics reports. |
_gid | 23 hours 59 minutes | This cookie is set by Google Analytics. It stores and update a unique value for each page visited and is used to count and track pageviews. |
_gat_gtag_UA_186252335_1 | 39 seconds | This cookie is part of Google Analytics and is used to limit requests (throttle request rate). |
